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Constitution - Bylaws

Trinity Lutheran Church

Women of the ELCA

Constitution and Bylaws

 

The provisions of the Constitution and Bylaws that pertain to the same subject have been placed together. The two types of provisions are identified in the following way:

 

Constitutional provisions are printed in bold type.

Bylaws are printed in regular type.

 

ARTICLE I—MEMBERSHIP AND NAME

 

*SECTION 1. Membership

This congregational unit shall be a member of Women of the Evangelical Lutheran Church in America, hereinafter designated as “Women of the ELCA.”

 

*SECTION 2. Name

The name of this congregational unit shall be Trinity Lutheran Unit of Women of the ELCA, hereinafter designated as “the unit.”

 

ARTICLE II—STATEMENT OF PURPOSE

 

*SECTION 1. Purpose

As a community of women created in the image of God, called to discipleship in Jesus Christ, and empowered by the Holy Spirit, we commit ourselves to grow in faith, affirm our gifts, support one another in our callings, engage in ministry and action, and promote healing and wholeness in the church, the society, and the world.

 

*SECTION 2. Commitment

To accomplish the purpose of Women of the ELCA, women in this unit shall commit themselves to:

a. come together for study, support, and action;

b. participate in the ministry of Women of the ELCA beyond the congregation;

c. support financially the total program of Women of the ELCA; and

d. designate leadership that shall be in communication with the synodical and churchwide women’s organization.

 

ARTICLE III—PARTICIPATION

 

*SECTION 1. Composition

This unit shall be composed of those women who participate in activities that indicate a commitment to the purpose of Women of the ELCA.

 

*SECTION 2. Participation

Participation in this unit shall be open to all women in the congregation and other women who subscribe to the purpose.

*SECTION 3. Congregational Membership

Women elected to leadership in this unit and elected as voting members to a convention of the synodical women’s organization shall be participants in this unit and voting members of the ELCA.

 

ARTICLE IV—RELATIONSHIPS

 

*SECTION 1. Congregation

This unit shall participate in the life and work of Trinity Lutheran Church and report to the annual meeting. It may report regularly to the congregational council.

 

*SECTION 2. Cluster or Conference

This unit shall participate in activities within the cluster or conference to which it is assigned.

 

*SECTION 3. Synodical Women’s Organization

In an interdependent partnership with the Central States Synodical Women’s Organization, this unit shall participate in the convention of the Central States Synodical Women’s Organization by

*Item 1. Electing a voting member and an alternate to represent the unit; and

*Item 2. Cooperating in the process for nomination of officers and board members of the synodical women’s organization.

 

*SECTION 4. Churchwide Women’s Organization

*Item 1. This unit shall participate in the process for nomination of voting members to the Triennial Convention.

*Item 2. This unit shall participate in the process of nomination of officers and board members.

 

 

ARTICLE V—MEETINGS

 

SECTION 1. Program

Women of this unit shall come together regularly for study, support, and action.

 

SECTION 2. Business

 

There shall be a business meeting† held in August for purposes such as receiving reports, projecting plans, electing leadership, and adopting an annual budget.

______________

† At least annually

 

 

ARTICLE VI—LEADERSHIP

 

SECTION 1. Leaders

This unit shall have President, Vice-President, Secretary, Treasurer, elected for a term of one year with one reelection.

 

SECTION 2. Duties of Leaders

 

President:  Preside at all meetings of the organization, Perform such other duties as may be prescribed in these by-laws or assigned by the organization, Be a member ex officio of all committees except the Nominating Committee, Coordinate the work of the officers and committees of the organization in order that the purposes may be achieved. Report Welca mission, goals and activities for the annual congregational meeting. Perform other delegated duties as assigned.

 

Vice-President:  Act as aide to the President, Perform the duties of the President in the absence or inability of that officer to serve. Take responsibility for contacting new women to Trinity regarding the Women of the ELCA. Perform other delegated duties as assigned.

 

Secretary:  Record the minutes of all meetings of the organization. Have a current copy of the constitution and by-laws. Prepare necessary correspondence (thank you notes, etc.) for the organization. Maintain a membership list through communication with the church office. Perform other delegated duties as assigned. 

 

Treasurer:  Report information concerning the funds of the organization. Contact church office to make disbursements as authorized by the President, Executive Board, or organization in accordance with the budget adopted by the organization. Present a financial statement at every meeting of the organization and other times when requested by the Executive Board. Coordinate the preparation of the annual budget and provide information for the audit. Perform other delegated duties as assigned.

 

SECTION 3. Duties of Unit Gathering Committee

 

The Gathering Committee of Women of the ELCA will encourage and support fellowship for women in the church by providing opportunities for spiritual growth and service. The Gathering Committee will encourage and support the development of small groups that support the mission of Trinity Lutheran Church and the Women of the ELCA.

 

Women of the ELCA are encouraged to be active disciples in Christ. They practice the seven marks of discipleship praying, studying, worshiping, inviting, encouraging, serving and giving. Activities for the group will support these disciplines.

 

The groups may have a specific focus like supporting projects for the global church such as health kits, school kits and quilts. Other groups may be focused on spiritual growth such as a Bible study or a book study. Other groups may be focused on service such as support of activities at Bethany Home. Activities may not be limited to these group activities, other groups may be formed as interests or needs arise.

 

Provide information to members concerning meetings of the cluster or synod organizations.

 

At least annually a gathering will be planned for all women of Trinity to attend.

 

 

ARTICLE VII—PLANNING

 

SECTION 1. Program Areas and Goals

This unit shall engage in planning, giving attention to the program areas and goals established by Women of the ELCA.

 

SECTION 2. Program Planning

The unit Gathering Committee shall be responsible for the total program planning for the unit.

 

 

ARTICLE VIII—NOMINATIONS AND ELECTIONS

 

SECTION 1. Nominating Committee

There shall be a Nominating Committee of at least three persons to present nominees for election by this unit.

 

SECTION 2. Elections

All elections shall be for a term of one year with one reelection.

 

ARTICLE IX—FINANCE

 

SECTION 1. Fiscal Year

The fiscal year and the budget year is November 1st to October 31st annually.

 

SECTION 2. Administration

This unit shall develop and administer its own financial plan or budget that shall reflect support for the total program of Women of the ELCA. The budget shall be submitted to the congregation, annually.

 

SECTION 3. Transmittal

This unit shall transmit funds regularly in accordance with established procedures.

 

SECTION 4. Reports

This unit shall provide annual financial reports to participants.

 

SECTION 5. Financial accountability

An annual accounting compilation or review of this unit’s financial records shall be conducted by a financial review committee of the unit.

 

 

ARTICLE X – DISSOLUTION CLAUSE

In the event of the dissolution of this congregational unit, any surplus property remaining after the payment of its debts shall be disposed of by transfer to the churchwide women’s organization or its successor provided that said organization is, at the time of dissolution, a qualified organization as described in section 501(c)(3) of the Internal Revenue Service Code of 1986 or comparable provision, and, if not, to the Evangelical Lutheran Church in America or its successor, and, if not, to one or more organizations so qualified in such proportions as the leadership of this unit shall determine.

 

 

ARTICLE XI—BYLAWS AND AMENDMENTS

 

SECTION 1. Bylaws

This unit may adopt bylaws not in conflict with this constitution by a majority vote, provided they have been presented in writing at the previous meeting.

 

SECTION 2. Amendments

 

Item 1. This constitution may be amended at any regular business meeting or special meeting of this unit by a twothirds vote of the women present and voting, provided the proposed amendment has been presented at the previous meeting and is consistent with the purpose of Women of the ELCA.

 

Item 2. Amendments to the bylaws may be adopted by the unit by a majority vote after having been presented at the previous meeting.

 

Item 3. Whenever the secretary of Women of the ELCA officially informs the congregational units that the Women of the ELCA Triennial Convention has amended the approved Model Constitution and Bylaws for Congregational units, whether by setting out alternate clauses or otherwise, such provisions shall be introduced at once into this constitution and notice of this action shall be forwarded to the synodical president.

 

 

 

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